Crafting a well-written and respectful email is important, as well, when you reach out to professors. No matter whether you are seeking advice, require a recommendation, and just want clarification on course content the way in which communicate may largely influence how your response comes out.
Know the purpose of your email
First, always know what you wish to achieve by writing your email. Request for a meeting, Ask something, Feedback Depending on your purpose, you may have a different tone and content of what you want to write.
Your email subject — should instantly tell the users why you are emailing them.
I’m Jane Smith, a sophomore in your Introduction to Psychology class.
Explain briefly and clearly why we are reaching out. Give them just enough context to answer your question without asking follow up questions (source ).
Be Polite and Professional
Throughout your email, remain polite and professional. Be polite and avoid colloquialisms. Just bear in mind that professors are busy and straight to the point and polite communique will be respectfully received.
Include some available times or date suggestions if you are asking to have a meeting. Ask if you are unsure of something. It makes it easy for the professor to comprehend and thus allows him/her respond accurately.
Thank you for your time and attention. I hope to hear from you soon.
So I am working on a research proposalfor my term paper and I thought of sharing it with you guys in an attempt to receive some feedback. I am excited to talk about the efficacy of cognitive behavioral therapy for anxiety .
Thanks for taking the time to help. Looking forward to hear from you.
Because letting it sit there and taking up 6 emails in your professors inbox without opening them will not get you an email back. Using these guidelines along with the example, you can create respectful and useful emails which should help make interaction with your professors more productive. That said, as long as you communicate clearly the university has zero qualms with it and will see your communication effort in a positive light, improving your overall experience.