When you are sick and need to let your employer, colleagues or clients know that you are off work due to illness it is important to communicate in a clear, concise and professional manner. A good email and a little bit of work on your part will make sure that everyone can cover what they need to, and it will be as smooth as possible without you. Read on to learn how to draft a successful email when you are under the weather.
It should have a subject line to quickly tell the reader what this email is all about. Make sure to avoid similar vague phrases and specify instead. For example:
Properly Salute the Recipient
Begin with a polite opening, followed by the recipient’s name if you have it.
State your situation
Say straight out you are sick and not up to working EndOfSentence Keep your language direct and professional. You do not have to dive in too correct about your disease.
If you are having an extended absence, make sure to also include how long in your email. If you don’t know, you can say stay tuned and i will tell yall as soon as possible. For example:
“Next 2 days, I will be out but will let u know my position .
I do not know how long I will be gone, but will also answer comments or updates as I am able.
If you can help work from far and you are willing, share it. It demonstrates that you take your responsibilities seriously, even when disease strikes. For example:
Should there be pressing issues that need my involvement, inform me and I will mediate the best way possible from wherever it is that I am.
I will be able to respond by email for urgent items only, with a slower-than-usual response time.
Inform about coverage plans
Indicate that you have arranged for someone to take care of your responsibilities containing the recipient This will help to make sure that your absence does not affect the workflow.
For More Read – “I have given my work to [Name], who will be handling that on behalf of me while I am out.
I notified [Name], my projects and deadlines, and that she will be covering for me.
Apologise and thank
If your absence will inconvenience the receiver, apologize for that and thank them for their understanding. It is a nice touch to your email. For example:
Thank you for waiting for my comeback & supporting me!
Use a professional closing
Close your email in a sensible and professional way that reflects your own voice.
I am planning to be down for 2 days, however I will update the status of my health.
Please do let me know if there is anything pressing that needs my attention, and I will deal with it the best that these remote systems allow! [Colleague’s Name] has been briefed about what I am working on and will be taking responsibility in my absence.
Sorry for the inconvenience and thanks for your patience.
An email, to inform your sickness should be clear and professional. Adhering to these principles will make your communication more useful and less disruptive, presenting a face of trustworthiness even during illness.